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Using the Mail Merge Feature in Microsoft Wordįor this example, I will create a document inviting friends to an event.

When you are sure the emails are correct, switch Outlook back into Online mode (see step 12) and the messages will be sentįor more information on mail-merge see Use mail merge to send bulk email messages - Office Support (microsoft.Note: This was written using Word 2016 but the instructions should be similar on modern versions of Word in Microsoft 365 (formerly O365).

For example, in the “CC” field you could add additional recipients.

If needed, you can open the messages in the Outbox and manually edit any information.

The emails will then propagate in your Outbox in Outlook.

Then verify that the mail format is HTML.

In the “Merge to E-mail” dialog box that comes up, verify that the “To:” field and the “Subject line” field show the correct fields.

If necessary, select Edit Recipient List and de-select all unwanted data.

Select the appropriate table in the text dialog box.

Use the dialog box to open your mailing list.

Click Select Recipients and choose “ Use Existing List”.

Open the document you want to send via Mail Merge.

Select the Send/Receive tab and select the Work Offline button (Mac Outlook - select Tools tab and toggle the Online/Offline button).

Open Outlook and click the down arrow next to the profile name to select a profile – choose the shared account profile (e.g., its-email).

In the Mail window, select the new profile (its-email) and select Prompt for a profile to be used.

Enter the shared account information – its-email You may be prompted for a password – type YOUR and HawkID password here.

Type the name of the profile e.g. its-email and click OK.

Choose Start | Control Panel | View by Large Icons (upper right of window) | Mail.

You will need to set up a separate profile in Outlook (desktop version) to send a mail-merge from a shared departmental account.